六九色堂

The website is often the primary source of information for our prospective students, current students and employees. Ensure all the content on your pages is accurate, up-to-date, and well-presented.

The quality of website content has a direct impact on the University’s strategic goals and reputation. Therefore, MarCom applies several criteria to all University website content.

General criteria

All content on Detroit Mercy websites should be:

• Focused on needs of the site’s target audience(s)
• Organized and presented the way the target audience would expect
• Appealing to those audiences, e.g. in writing style, scope, perspective, etc.
• Accurate and up-to-date
• Fully accessible

Written Content

Text content should also be:

• Well-written (e.g. proper grammar, spelling, punctuation, use of headings, etc.)
• Consistent with MarCom writing style in all particulars such as personal titles, location names, capitalization rules, etc.
• Text must be actual text on the webpage, not text that is inserted in an image file. (See “Imagery” below.)
• You must use good header structure. Review "Header Structure for Accessibility."

Be Concise

• Include only one idea per paragraph
• Use the inverted pyramid style and start with the main point
• Break content into bulleted lists when possible
• Write short paragraphs, short sentence and short words
• Left justification is the most accessible. Do not center, justify or right-justify paragraphs

Linking

• Links must be descriptive out of context. Avoid "Click here" and "Read more." Use "Read the X Report" or "Download the X program Application" instead.
• If linking to a PDF or doc file, indicate that in the link: "Download the X Report (PDF)"

Tables

Tables should be avoided where possible.  Never use tables for layout purposes.  If presenting legitimate tabular data, keep the table simple and for accessibility, include in the table's XHTML code:

• top caption
• summary
• table headers

Ask MarCom to check your table for accessibility and include the class="table" to help readability.

Imagery

In addition to general content criteria, visual content should also meet the following criteria. To process images, you can use (free, and installed on University computers), Photoshop or an online service such as . Please let MarCom help you if the proper handling of images is confusing to you.

Images must be:

• Cropped so that image has appropriate shape for page placement
• Sized so that image dimensions are the same as the intended display size on the webpage
• Compressed to minimize file size while retaining reasonable quality
• Of the most appropriate image file format, e.g. JPG for photos, PNG or GIF for flat-color graphics, PNG for images with transparent parts. Typically, the format that has the smallest file size for acceptable visual quality is the right choice.
• Properly described in the webpage code with “alternate text” (alt text) for people who cannot see the image. For example, an image might have an “alt” value like “Two students laugh with a professor near the Fisher Fountain." Rule of thumb: alt text should describe what is in the photo for people who cannot see it and support the purpose for which it is there.

Photos

Photos should have good lighting and composition, and contain appealing-looking subjects that are relevant to the context. Target audience members have told us that, in particular, pictures of campus and of diverse people interacting with each other are interesting to them.  Photos are most appropriately compressed as JPG files.

Graphics

Graphics should appear professionally made, and should be consistent with website design. The PNG image file format is appropriate for graphics with few colors (as opposed to full-color photos).

Avoid text within images

The use of text as part of an image is poor web practice for multiple reasons, including usability, maintainability, accessibility for disabled people and design consistency. Avoid adding text into images, or do so very sparingly, with complete alternative text added to the webpage code (alt text) for users who cannot see images. (See why on the Usability and Accessibility page.)

Files: PDFs and Word Documents

Finally, PDF and Word documents should never be used for ordinary content. In other words, if content can be presented as part of a webpage, it should be.  But if you must publish a less-accessible Word or PDF file to the website, it must still legally meet all of the same accessibility requirements as an HTML webpage. The accessibility requirements include:

• header structure
• text spacing
• readability and logical reading order
• tab order
• bookmarks
• color contrast
• image alt tags
• and language settings

Current PDFs and Word documents on the websites must be remediated for accessibility and any future ones must meet standards before posting them. MarCom has two web pages to help with this.

• How to Make a Word Doc Accessible
• How to Make a PDF Accessible

Outsourcing Documents

If documents are too difficult or time-consuming to remediate, you may have to outsource the job to a company specializing in document accessibility.

Video and Audio Files

In addition to all general content criteria (above), video content should also have:

• Clear audio
• Good lighting
• Appropriate length (shorter is usually better)
• Professional editing
• Fully edited captioning / transcript – this is federal law. Typically, audio files and podcasts need only transcripts. Transcripts added to video files have additional benefits in usability and findability of the video content on search engines.

Review and comply with Video Production, Caption and Accessibility Guidelines.

Related Policy:

• Video Captioning Policy

Branding

The Marketing & Communications Department can answer all your questions about how to properly represent the 六九色堂 brand in all web content. Adhering to the University’s approved brand standards is a requirement for all University communications.

Copyright - Do not use unlicensed content

Website content must never infringe on copyrights. Do not use unlicensed content like images or music in any of the University websites or University videos. 

If you found an image or music online, you must have express written permission to use it.  This may involve paying for it.  Without express permission, you likely don’t have the right to use it. At best, you will be forced to remove it, or back pay for its use, when the holder of the copyright finds it. At worst, you will be subject to legal action. This applies to any kind of content, but images and music have been the most common problems.

For any copyrighted material used on our websites, the Marketing & Communications Department must receive a copy of the license to use the material. Email a copy of the license or permission to marcom@udmercy.edu.

Schedule regular site review and maintenance

Put it on your calendar to check your website on a regular basis, at least once per term (i.e. fall, winter, and summer). You may be surprised how often you find things you didn't realize you need to change, add, or delete.

• Contact MarCom with any questions
  We always prefer that you ask Marketing & Communications (MarCom) for guidance whenever you have any confusion about how to keep your website in good condition. It takes much less time for us to guide you up front than to have to fix something later. Contact MarCom.